Archive for Leadership Skills

mistakes

One day a few years ago, my daughter and I had to drive about thirty miles on county roads through rural Indiana. Snow was not falling on the day we made this drive. However, there was plenty of snow in the fields on either side of the roads and the wind was blowing. Under these conditions, large sections of these roads are often covered with several inches of snow even though no snow is falling and most of the road surfaces are clear and dry.

As we got our things together and made our way to the car, my daughter asked if she could drive. At the time, she was fifteen and driving with a learners permit. She had very limited experience driving on snow or ice.

I thought about the possible conditions we could encounter, the risks we might face, and I said “Sure.”

Did I know that the roads would be clear and dry for our entire drive? No. Was I aware that my daughter might experience some mildly challenging road conditions? Yes. Was I a little nervous? Yes.

If I knew the risk, why did I let her drive? So that she could learn while I was watching and coaching her rather than when she was alone and dealing with the situation on her own.

She did encounter several stretches of road with between 4 and 6 inches of snow. As she approached the first snow-covered section, I encouraged her to slow down and I offered coaching on how to minimize sliding and spinning as she hit the snow. She listened to and acted on my coaching – partially. As a result, she hit the snow a bit too fast, the front tires got caught in a rut that pulled the car sideways, and the car began to slide. It was rather exciting for a moment, and she got the car back under control pretty quickly.

Her approach to and handling of the snow-covered road sections got progressively better until she managed to navigate them almost perfectly by the time we reached our destination.

When you become a leader, you take on the responsibility for the actions and results of others and for helping the people you lead to learn new skills. As a consequence, you will see the people you lead make mistakes.

If you are like most of the leaders that I know, this will frustrate you. I know that it does me. And, if you want the people on your team to learn, grow, and develop, you have got to let them make some mistakes.

Watching other people make mistakes that you could have avoided is not easy to do. While I was in the car with my daughter, it was definitely not easy to watch – or experience – as a passenger. In this case, the road we took is lightly traveled, and I did not expect to encounter much traffic. In other words, it was a relatively safe environment – not a risk-free one – for her to make mistakes.  In the end, she learned a little from my coaching, and she learned more from her mistakes.

If you want to help others learn and grow, get comfortable with allowing them to make mistakes in small, safe ways so that they can learn the lessons they could never learn from your coaching.

Your Now Step: Pick a person on your team who you would like to learn new skills. In the next 24 hours, find a way to delegate a task to her that carries some risk of failure because she has not done it before. Stand back and let her do it.

photo credit: opensourceway via photopin cc

trust-crumpled

Like so many words we use commonly, trust has many layers of meaning. While most of us have similar general perspectives about what it means to trust another person, there are some subtle differences in how we view this simple word.

The words I often use to describe the two sides of trust are transactional trust and relational trust, and here is how I define the terms:

  • Transactional trust refers to the trust we have that another person will do what they said they would do or complete and assigned task.
  • Relational trust refers to the trust we have that another person can listen to and understand our emotional state without passing judgment, criticizing, sharing it with others, or using the knowledge to somehow harm us.

At different times and in different situations, both components of trust can come into play in our interactions and relationships with other people. While most people experience and rely upon both trust components as they make decisions about how to interact with others, there are subtle differences in the priority that people place on the two components as they make decisions.

Leaders who focus heavily on task issues often place a higher priority on transactional trust – do people follow-through on commitments and complete tasks – than they do on relational trust. As a result, they can often find ways to stay engaged and working with a person that they do not “like” because they trust that the person will get things done.

Leaders who see the world through a relational filter often place a higher priority on relational trust – do people act in ways that build and protect relationships – than they do on transactional trust. And, they can often stay engaged and working with a person they like even if the other person has challenges with meeting deadlines and completing tasks.

Likewise, team members with a task focus often place a higher priority on transactional trust between them and their leader than they do on relational trust. And, team members with a relational focus place a higher priority on developing relational trust with their leader.

As a leader, you need to understand both how you and your team members prioritize the two sides of trust so that you can focus your trust building efforts in the area that will create the greatest immediate benefit.

To build trust with task-focused team members, focus on task completion and follow-through issues first and relationship issues second. To build trust with relationship-focused team members, focus on showing support and building a relationship first and task completion second.

Both forms of trust are important, and building high levels of both will contribute to creating a high-performing, high-functioning, results focused team.  To get the greatest results in the shortest amount of time, know your team members and focus first in the area of greatest concern to them.

Your Now Step: Think about the people you lead. How do they view trust? How have you been working to build trust with them? Does your approach fit their perspective? If it matches, good job! If not, adjust your approach to better connect with them.

photo credit: birgerking via photopin cc

Warning Sign

Most supervisors deliver performance feedback to members of their team. A face-to-face meeting is the most common way to deliver feedback.

During this meeting, the words you use are only part of your message. Your full message is a combination of the words you choose and the emotion you transmit.

When you deliver performance feedback, the emotional part becomes particularly challenging. People receiving feedback are often at an elevated emotional state, and you run the risk of sounding like you are criticizing or threatening them in some way. This combination creates a potential minefield that even supervisors who are coaching people from good performance to excellent performance can find difficult to navigate. The situation becomes even more complicated when you need to deliver truly negative feedback.

By understanding the emotional filter of the person receiving feedback, you can adjust your delivery to improve your odds of delivering the message you intend to deliver. While the details and specifics will  change based on your past relationship with your team members, the exact nature of your message, and the environment you work in, there are some predictable response patterns you can use as a guide to help you craft your message so that you minimize the risk of an emotional confrontation.

Regardless of the other person’s particular emotional filter, all work performance feedback should be directed at objective, observable issues – behaviors, words, actions, results, etc. While you do not want your feedback to be emotional in nature, you do want to frame it based on their emotional filters.

To do this, answer two questions about the other person:

  1. Are they faster paced or slower paced? In other words, are they quick to speak or more are they more contemplative. And then…
  2. Are they more focused on data, information, results, and doing things? Or, are they more focused on interacting with and supporting people? In other words, do they focus on tasks or do they focus on relationships.

If they are faster-paced and focused on tasks, speak directly to how their behaviors, words, and actions impact how quickly they will see results. Avoid saying anything that might indicate you don’t respect them.

It they are faster-paced and focused on relationships, show them how their behaviors, words, and actions affect the way that other people might perceive them and how the new behaviors will create more recognition for them. Avoid saying anything that communicates that you don’t like them.

If they are slower paced and focused on relationships, tie their actions to how they can help others and how their contribution builds the team. Rather than focus entirely on what you want done, make time to discuss how you want it done (with their input). Avoid pushing too quickly for results. Give them time to process what you have said before asking for a response.

If they are slower paced and focused on tasks, speak to the value and quality of their work. Be prepared to back-up anything you say with data – quality reports, run reports, research data, etc. Keep your comments factual and observable.

As you speak with people, observe their response to your approach and then adjust using these suggestions as a guide to navigate the emotional minefield of performance feedback.

Your Now Step: Think about the people you lead. How do they perceive the world? What are their emotional filters? Use the tips above as a starting point to understand your team. Schedule a feedback meeting with someone on your team within the next 48 hours to practice applying these suggestions.

3 Categories : Leadership Skills

Delivering a package

If you lead others, you are in the change business. When you are in the change business, you will eventually have to deal with resistance to your ideas, the direction you want to go, the new behaviors you are expecting, and more. Dealing with resistance is a normal part of leadership.

When you attempt to create change that involves other people, they will inevitably ask the question: “What’s in it for me?” Until they get a satisfactory answer to that question, the odds that they will stay locked in resistance are pretty high.

In order to transform resistance into acceptance, give people an answer to this question as soon as possible. When you give the answer, deliver it in a way that people see the personal, positive benefits of the change from their perspective.

If you have been reading leadership development resources for any time at all, this concept is probably not new to you. While the idea is not necessarily new, many new leaders fail in their efforts to answer the question effectively for a very simple reason – they fall prey to what behavioral analysts call “perception error.”

Perception error is the tendency most people have of misreading other people’s perspectives and motivations by assuming that other people do things or are motivated by the same things that motivate the leader. For example, I am very factual and data driven. If I am not very careful, I tend to give people far more information than they care about. When I do that, I give them what’s important to me rather than what’s important to them – I fall victim to my own perception error.

The simple solution to this challenge is to match your word choice, tone, pace, level of detail, and energy level to the person receiving the message. When you do this well, you improve the odds that they hear “what’s in it for them” in your message rather than “what’s in it for you.”

Here are some tips to help you do this more effectively:

  • Match your vocal pace to theirs. If they tend to speak quickly, then speak quickly. If they speak more slowly, then slow down.
  • Use words the they would use. For example…

    If they talk about how they feel about the change. Then talk about feelings and emotions. Make sure you smile and use more stories than facts to relay your vision of the post change situation.

    If they talk about what they think about the change, then talk about thoughts and facts more than about feelings. Stay focused on projected results, data, and value created by the change.

In any case, do the best you can to make the communication clearly state how the change will affect them rather than how it will impact the organization.

Your Now Step:  Think about a change you hope to create within your team. Now, think about a person that you need to communicate with about this change. Do they speak quickly or more methodically? Do they focus on results and facts or emotions and relationships? Practice tailoring your delivery to match them.

confidence-thermometer

At one time, I thought I taught conflict resolution. Over time, I have come to realize that I don’t really teach conflict resolution as much as I teach conflict confidence.

To resolve a conflict, you need the other person’s cooperation. Since you cannot demand or force cooperation, you have no control over how the other person will respond to your efforts. As a result, you cannot single-handedly resolve a conflict. You can, however, learn communication, influence, and conflict resolution skills so that you can confidently engage in a conflict conversation with the hopes of leading to a successful outcome.

As I work with clients and help people work through conflicts, I see lack of confidence as a major impediment to successful conflict resolution. In fact, I see it as a major driver leading people to communicate either too passively or too aggressively. Depending on your natural behavior style, lack of confidence might cause you to go either direction. Assertive communication strategies call for you to respond confidently and calmly in tense situations to preserve relationships and to resolve conflicts.

People who lack conflict confidence tend to either retreat or attack when the pressure hits, and those approaches lead to:

  1. Distractions that take the focus off of work that needs to get done
  2. High levels of stress and anxiety
  3. Lost time as people avoid each other or delay conversations
  4. Damaged relationships
  5. Reduced esteem for the other party
  6. Lack of respect for different viewpoints
  7. Distrust of motives and intentions

People with conflict confidence, though, realize that conflict resolution usually lies on the other side of a successful conflict conversation between two people with different viewpoints. They seldom see conflict as a battle between right and wrong. They are able to confidently plan for and engage in the dialogue without attacking the other person or retreating prematurely. As a result, people with conflict confidence….

  1. Get more done
  2. Feel less stress
  3. Save time
  4. Have better relationships
  5. Are more admired
  6. Gain more respect
  7. Build deeper trust

As you continue to learn and grow as a leader, I encourage you to develop true conflict confidence so that you can become a conflict rock star.

Become conflict confident!

Join me in Indianapolis or Las Vegas to build your Conflict Confidence

The Food Table

Last month, my wife created  a miracle. She planned and pulled-off a wedding reception in seven days.

Yes, you read that correctly — seven days from decision to wedding and reception.

Many things happened leading up to the decision, but the simple answer for the question “Why would you do that?” comes down to my daughter’s fiance (now husband) receiving orders to Germany following the completion of his training as an Army medic in March. Since she is a sophomore in college who intends to finish school before joining him permanently in Germany, the break between semesters was the best time for them.

The lessons from the family decision-making process reveal some great communication, conflict resolution, and leadership lessons; and those are stories for other posts on other days. For now, I’m focusing on what happened in the seven days starting December 16th and ending on December 22nd.

We chose to keep things fairly simple, and still it was amazing. There was a wedding dress for the bride, a bridesmaid’s dress for her sister, and a new dress for my wife. There were flowers for the bride, the bridesmaid, and the groom’s best person (his twin sister). There were church sanctuary and fellowship hall decorations. There was a cake. There were heavy hors d’oeuvres chosen to match the first meals as married couples for the new couple, my wife and I, my parents, and my grandparents. There were photographs. There was special music. The beautiful bride (yes, I’m biased) danced with both her husband and her father.

As one friend said, “If you didn’t know the story behind this wedding, you would think you had been planning it for months.”

It was amazing. It was beautiful. And despite the many opportunities to have conflicts and arguments caused by the stress and pressure of the short timeline, everyone came through the process with relationships intact.

At one point during the day of the wedding, another friend asked me how we managed to pull it all together so quickly. I replied: “Some people say this wedding came together in seven days, and it really took fourteen years.”  The comment that came to me spontaneously in response to my friend’s question gets to the learning point of this experience.

You see, we have lived in this rural, Indiana community since 1998. In that time, we have made great friends in churches, businesses, and community organizations throughout the county. We have no immediate family here. We do have great friends.

The wedding reception came together in seven days because of the depth of relationships built up over the course of those fourteen years.

Yes, my wife is great at organizing and delegating. And, her skill would not have mattered without the willing, discretionary effort of the people around her. No amount of ordering and coercing would have gotten the job done. Good will, common focus, and strong relationships did.

The lesson for leaders is this:

To accomplish great things in a short amount of time, invest in relationships before you need something done.

This post would not be complete without saying thank-you to our friends from all over Montgomery County. To us, it doesn’t seem like enough to just say thank-you, and we are so overwhelmed with your generosity, we don’t know what else to say. Thanks.

(If you’d like to see the wedding, there’s a video and pictures at www.adamandlydiawedding.com)

Take the Conflict Confidence Quiz

In my work with clients of all kinds, I have noticed five basic types of response to conflict. I see people who are…

Conflict Rock Stars

Conflict Rock Stars are almost always in control of their responses. They know how to communicate calmly and assertively in nearly every situation. Their response seems easy and effortless to the outside observer.

Conflict Confident

People who are Conflict Confident demonstrate appropriate responses to most conflicts. They respond in ways that lead to resolution rather than to escalation. Even though they might feel some unease or discomfort in conflict,  they engage confidently and lead towards resolution.

Conflict Quesy

The Conflict Quesy person either gets a knot in their stomach or a little flash of anger that causes them to be a little too passive or a little too aggressive. In fact, they might switch between to0 aggressive, too passive and confident responses in the same encounter. In general, they do pretty well in conflict, and they respond in ways that feel like they will lead to resolution. However, they are often confused and frustrated when their responses unintentionally escalate conflicts.

Conflict Chickens

Conflict Chickens run from conflict almost every time. They avoid confrontation and conflict to the point that they fail to engage even when needed to resolve the situation. Their failure to engage often leads to escalation rather than deescalation because the issues causing the conflict remain unresolved.

Conflict Coercers

Conflict Coercers are on the other end of the spectrum from Conflict Chickens. They often dive in to conflict and push for resolution in a way that inflames rather than calms the situation. They sometimes think they have resolved a conflict when they drive a Conflict Chicken to silence or out of the conversation.

I did not derive these categories from a sophisticated and comprehensive statistical analysis. So please, don’t over read them. They are simply built on my observations from working and talking with lots of people about their responses and approaches to conflict and then observing how the conflicts develop and end.

It seems that most people are in the Conflict Quesy category. There are also a pretty significant number of Conflict Chickens and Conflict Coercers. There are fewer Conflict Confident people, and fewer still Conflict Rock Stars.

The good news is that no matter where you start, you can become Conflict Confident. With enough study and practice, you could even become a Conflict Rock Star. The growth in your conflict resolution skills begins when you learn to accurately diagnose and read conflict situations and how to respond appropriately — confidently — to the conflict.

Conflict Confidence is a learned skill. It is not a natural talent.

Take the Conflict Confidence Quiz