Archive for Decision Making

A few weeks ago, I wrote a post titled Why You Shouldn’t Take Conflict Resolution Lessons From Politicians. In that post, I listed a number of things common to the political process that are terrible examples of how to behave when you are really trying to solve a problem or resolve a conflict.

As I look at the health care reform debate, I see a number of these behaviors in the way the discussion(s) is (are) proceeding. And, frankly, it makes me sick.

I am not a doctor, pharmacist, attorney, drug company executive or any other person who has deep insights into the intricacies of our health care system. I am, though, a person who can observe the process and see how the current discussion has virtually no hope of arriving at a good conclusion.

Virtually all of the discussion that I have seen mentions or implies that the system itself is broken. Then, the debate turns to how we should redesign the way we pay for the broken system. Almost no substantive discussion about how to fix the system. Just discussions, arguments and rants about how to pay for it.

Excuse me! How does that make any sense at all?

Do I have an opinion about what needs to happen to make the system better. Well, of course I do, and that’s not the point of this post.

The point of this post is to learn from the communication, conflict resolution, and problem solving failures present in this discussion.

Problem number one: Discussing solutions before reaching agreement on the definition of the problem.

If we disagree on the definition of the problem, we can never agree on the solution. When people jump to discussing solutions before they discuss their respective viewpoints about how to best define the problem, they lock themselves into a negative spiral of conversation that rarely, if ever, leads to resolution. It might lead to one party “beating” the other. It does not lead to resolution.

Problem number two: Discussing symptoms rather than root causes.

A former co-worker of mine once received a call from a family member for help with a leaking water heater. As my co-worker entered his family member’s home, he found his brother-in-law frantically mopping water from the floor trying to stay ahead of the leaking water heater. My co-worker, also my friend, approached the scene and then reached over his brother-in-law’s head to shut the supply valve on the water heater. Once the supply of water stopped, the leak slowed and they could clean-up the mess. My friend’s brother-in-law was so focused on the symptom (water on the floor) that he didn’t stop long enough to fix the root cause (water flowing through the water heater).

Failing to clearly identify root causes forces you to spend inordinate amounts of effort on “fixing” the symptoms rather than dealing with the real problem.

When you’re trying your case in the court of public opinion, attempting to preserve your chances for re-election, or hoping for a powerful sound byte for the evening news; the tactics employed by politicians may be useful. Just don’t use them in your personal or professional life. They are almost destined to fail.

In a recent article in the Harvard Business Review, Dan Ariely, the author of Predictably Irrational, writes about the impact of our short-term emotions on our long-term decision making.

In summary, his research found that we tend to make poor decisions when we have recently experienced a negative emotion. That makes some intuitive sense related to the short-term impact on our decision making. Surprisingly, he also found that we tend to repeat those bad decisions when we are faced with them again in a later situation that was not preceded by a negative experience or emotion.

Here’s the impact of his findings, if we make a snap or quick decision in the heat of the moment while we are angry, upset, or frustrated, we just might repeat that decision at a later date when we are not under the influence of a negative emotion. So, that one time snap decision can have a lasting impact on our businesses, families, and relationships.

Here’s where I see the practical upshot of Ariely’s findings, always check your emotions before you make a significant decision. Before writing that performance appraisal, evaluating those budget numbers, confronting poor performance, disciplining your child, or speaking with your spouse; check yourself.

Are you still angry from an earlier conversation with someone else? Are you irritated by the traffic on your drive to work? Did you just learn that you need to invest money you don’t have to repair your car?

If so, be careful. You might want to take a few extra minutes to get your emotions in check. Take a walk, read something positive, or just get away from the situation for a moment to carefully consider your emotional state and it’s possible impact on your decision making.

The issue is bigger than the one decision in front of you at the moment. The issue is the potential to sow the seed of a pattern of decision making that could have a long-term negative impact on your relationships and performance.

For the past several months, I have been working with my friend and colleague Kevin Eikenberry on a number of projects. As part of my responsibility in working with Kevin, I serve as a coach on the monthly group coaching call for Silver Members of Kevin’s Remarkable Leadership Learning System.

While this post doesn’t specifically address resolving conflict, the ideas in it relate directly to the much broader topics of leadership and leadership development.

Last week, we had our monthly Group Coaching call, and we discussed Enabling Process Improvement. We had a great, lively, informative call. Here are some of the highlights of the call:

Keep it simple

In keeping with Kevin’s description of a “non-denominational” process improvement approach (Plan – Do – Check – Act) during his monthly teleseminar, we discussed the importance of focusing on the basics. Keep it simple, and keep going back to foundational principles so that you can get a “ground-up” approach to process improvement. This approach will make your life as a leader much easier.

Set constraints up front

If you know that certain approaches are “off-the-table” with regard to what is or is not acceptable in the context of your process improvement efforts, tell people up-front. Openly sharing what is not acceptable can help people to focus their efforts on what is.

Ask questions

Question, probe, and investigate early and often. The more you work to surface concerns and frustrations with the current situation, the better you can communicate the need to take action and the better you can define your desired outcomes.

Clearly define the problem

If we define the word problem as a “condition that you want to change,” then we have to agree on the problem statement before we can agree on the solution statement. Working to make the problem definition clear (the current condition that we want to change) will help you reduce resistance to change that might occur as you work to improve the process.

Make it safe to fail

We don’t want people to fail in ways that will destroy the company. We do want people to learn and grow in order to get better. Planning for the future. Taking reasonable steps to avoid failure. And then, allowing small failures to happen without negative consequences can create an environment that enables process improvement.